Stony Brook University Undergraduate Program Coordinator in Stony Brook, New York

Undergraduate Program Coordinator


Required Qualifications: (as evidenced by an attached resume)

Bachelor's Degree (or foreign equivalent or higher). Two [2] years of full-time experience in academic advising, counseling, or student services at the college or university level working with students. Experience coordinating programs and events.

Preferred Qualifications:

Master’s Degree (or foreign equivalent or higher) in higher education, student affairs, social work, counseling or related discipline.Student academic advising experience with undergraduates.Experience in developing student programs. Experience working with an engineering student population or knowledge of engineering disciplines. Experience with PeopleSoft.Experience coordinating a Graduate and/or Undergraduate Program.Experience conducting training or delivering presentations.

Brief Description of Duties:

Reporting to the Assistant Dean for Undergraduate Affairs in the College of Engineering and Applied Sciences (CEAS), theincumbentis responsible for: providing continuous comprehensive academic advising to undergraduate CEAS students with a focus on the Department of Computer Science (CSE) students from matriculation to graduation. The incumbent will be a key member of a professional team that will coordinate the efforts of faculty, staff and student constituents.

The successful incumbent will have excellent interpersonal skills, exercising strong organizational skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.

Program Coordination:Responsible for coordinating all aspects of all the CSE undergraduate program’s academic administrative matters, administering program policies/procedures, registration, and advising; As the primary liaison between students, the incumbent serves as the point person and information source for all University and departmental policies and procedures relevant to the program.

  • Responsible for evaluation of applications for declaration of major, minor, and specializations for CSE and Information Systems.

  • Oversee department registration procedures. Review student petition requests for waivers with the CSE Undergraduate Review Committee, and process these forms. Enter permissions to register students when necessary.

  • As needed, partner with International Academic Programs & Services regarding visa and immigration forms.

  • Implement course substitutions in DegreeWorks as approved by the CSE Undergraduate Review Committee.

  • Process transfer course/credit evaluations; review and forward to the appropriate professor with applicable supporting documentation.

Advising:Provide high quality, proactive and timely advising to students in the College of Engineering and Applied Sciences (CEAS) with a focus on Computer Science. Interpret policies and procedures and advise students on: academic deadlines, petitioning for academic exceptions, academic standing, major entry requirements, degree requirements and other academic matters. Develop strategies for student success either individually or in a group setting. Participate in transfer and freshman new student orientations. Provide course recommendations for and conduct advising at orientation.

Program Support:

  • Serve as a voting member of the CSE Undergraduate Review Committee. Attend Committee meetings, keep minutes, and take follow-up action on relevant items.

  • Serve as non-voting member of the CSE Undergraduate Curriculum Committee. Report any curriculum related or academic related concerns in these meetings and provide suggestions for improvement.

  • Participate in various University programs and services as well as those offered by the CEAS Undergraduate Student Office (i.e. Engineering Ball, Convocation, etc.) and the Academic and Transfer Advising Services Office including campus events and special events, Admissions open houses/receptions and Admitted Students events. Includes some nights and weekends.

  • Participate in initiating, planning, and developing events and activities in the CEAS which build community and support academic success, especially activities which assist students in their exploration of academic interests.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes: This is a full time appointment. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Evening and weekend hours may be required at times.

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About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Official Job Title: Staff Assistant

Department/Hiring Area: CEAS Dean's Office/ Undergraduate Student Office

Stony Brook University

Schedule: Full-time

Pass Days: Day Shift

Posting Start Date: Nov 9, 2018

Posting End Date: Nov 23, 2018, 11:59:00 PM

Salary: $47,500 - 53,000

Salary Grade: SL2

Req ID: 1803011