Stony Brook University Project Staff Assistant in Stony Brook, New York

Project Staff Assistant


RequiredQualifications: (As Evidenced by an Attached Resume)

Bachelor'sdegree. Full time progressive administrativeexperience. Experience with budgeting, management, federalgrants and purchasing. Proficient experience in MS Office, (Excel, Word,and PowerPoint,) web-calendars.


Additionalexperience in budgeting, management, federal grants and purchasing. Experience in higher education, academic administration, PeopleSoft andexposure to SUNY policies and procedures, and NIH programs and financial management.

Brief Description of Duties:

TheProject Staff Assistant is responsible for managing the administrative andfinancial affairs of the School of Medicine, Medical Science Training Program(MSTP).

Manageand oversee financial affairs of the Medical Science Training Program(MSTP). This includes monitoring of month expenditures, reconciliation ofaccount for the program, management of student appointment and terminations forFederal (NIH) and Dean/SOM MSTP appointees, and oversee coordination of healthinsurance coverage.

Prepareand coordinate forms and progress reports pertaining to any additional orsupplemental funding to the program.

Coordinateinterviews and schedules for prospective MSTP students in close cooperationwith SOM Admissions Office.

Setup second visits and accommodations for accepted students.

Trackand record all candidates reviewed by The Admissions Committee.

CoordinatingMSTP committee meetings.

Maintaina student information tracking system to monitor students in the MSTP.

Facilitateacademic progression of students.

Coordinatenew student orientation day, monthly student seminar series, annualgraduation dinner, annual retreat and production of student research abstractbook.

Disseminationof information to Medical School Admission Office for reports.

Liaisonwith other nation-wide MST Programs. Dissemination of information to MSTPstudents and applicants as necessary

Preparingmonthly expense reports for MSTP Director. Update annual training grant tables.Coordinate management of MSTP website - maintain and update as needed.

ProvideMSTP students information on participating graduate program seminars andmeetings that relate to the MSTP.

Performother duties as assigned

Special Notes:

TheResearch Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures,sponsor guidelines and the availability of funding. FLSA Exempt position,not eligible for the overtime provisions of the FLSA. Minimum salary thresholdmust be met to maintain FLSA exemption.

Stony Brook Universityis 100% tobacco-free as of January 1, 2016. See our policy and learn more at .

AboutStony Brook:

LongIsland’s premier academic medical center, Stony Brook Medicine represents StonyBrook University’s entire medical enterprise and integrates all of StonyBrook’s health-related initiatives: education, research and patient care. Itencompasses Stony Brook University Hospital, Stony Brook Children’s Hospital,the six Health Sciences schools — Dental Medicine, Health Technology andManagement, Pharmaceutical Sciences, Medicine, Nursing and Social Welfare — aswell as the major centers and institutes, programs and more than 50community-based healthcare settings throughout Suffolk County. With 603 beds,Stony Brook University Hospital serves as Suffolk County’s only tertiary carecenter and Regional Trauma Center. Stony Brook Children’s, with more than 180pediatric specialists in 30 specialties, offers the most advanced pediatricspecialty care in the region.

Equal OpportunityEmployer, females, minorities, disabled, veterans.

Ifyou need a disability related accommodation, please call the University HumanResource Services Department at (631) 632- 6161 or the University HospitalHuman Resources Department at (631) 444-4700. In accordance with theTitle II Crime Awareness and Security Act, a copy of our crime statistics isavailable upon request by calling (631) 632- 6350. It can also be viewed online at the University Police website at .

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Official Job Title: Project Staff Assistant

Department/Hiring Area: SOM - MSTP Program

The Research Foundation for The State University of New York at Stony Brook

Schedule: Full-time

Pass Days: Day Shift

Posting Start Date: Jun 13, 2018

Posting End Date: Jun 27, 2018, 10:59:00 PM

Salary: $55,000-$60,000 / Annual @ 1.0 FTE CWE

Salary Grade: E99

Req ID: 1801689